Board of Directors
Meeting Agenda
USJF Special BOD Meeting, Feb. 15, 2026
updated: January 26, 2026
USJF BoD Agenda: February 15, 2026
Agenda
USJF BoD Vote Count: February 15, 2026
USJF Zoom Link August 17, 2025 (9:00 am Hawaiian)
Sunday, 2/15/2026 – Special BOD Zoom
USJF Fall BOD/BOE Meeting Agendas: Completed
USJF Fall BOD/BOE/PC Meeting Zoom Link: Completed
USJF Fall BOD/BOE/PC Meeting Zoom Link
https://us06web.zoom.us/j/87157074889?pwd=BSkgbykwP6tDOSZl028xNzgtykBEFH.1
Meeting ID: 871 5707 4889 • Passcode: 987727
USJF Meeting Schedule: Completed
Ground Bell Trans: Las Vegas Airport Shuttle | Bell Trans 866-269-0945
Trans: Super Shuttle Express: SuperShuttle Las Vegas, LAS Book Black Car & SUV (1-800-258-3826)
USJF Fall Meeting Final Schedule (pdf)
Thur, Nov 6, 2025
- All Day: Arrivals
Friday, Nov. 7, 2025
- All Day: Check Committee Meeting Time
- Committee Meetings
BoE Saturday (8:30 am to 11:00 am ), Nov. 8, 2025
BoD, Saturday (12:30 pm to 4:00 pm), Nov. 8, 2025
- BoD and BoE will use the same link (Zoom available)
Saturday Night Social, Nov. 8, 2025
USJF Meeting Documents: Completed
USJF BoD and BoE Meeting Announcement: Nov. 7-8, 2025
USJF Meeting Documents
Board of Directors
- USJF Board of Directors November 8, Agenda
- USJF BoD Delegate Vote Structure
- USJF August 17, Special BoD Teleconference Meeting Minutes
- See USJF Motions
Promotion Committee
Board of Examiners
Treasurer
USJF BoD/BoE YDK Delegates Vote Structure: Completed
USJF Treasurer Report:Completed
USJF Life Membership End of Year 24-25 Report: Completed
USJF BoD/BoE Meeting Minutes: Completed
USJF Motions: Completed
UNFINISHED BUSINESS
NEW BUSINESS
- Motion: All motions with a financial impact shall be first referred to the Finance Committee.
- Rationale: To ensure the financial strength of the organization, all motions with a financial impact shall be referred to the Finance Committee for discussion and recommendation(s). (Rome Acopan Jr., Treasurer)
- Motion: To authorize the use of $10,000 from USJF reserve funds to design and implement a digital event sanctioning platform that will streamline application workflows, enhance data accuracy, and modernize member services across the Federation. (Chris Reid, Secretary)
- Motion: Adopt USJF Coach Code of Conduct to be place on Smoothcomp and Regular USJF Event forms.
- Rationale: Coaches hold one of the most influential roles in a judoka’s development — physically, mentally, and ethically. A Coach Code of Conduct Policy ensures that every USJF-certified coach upholds the highest standards of professionalism, safety, and judo values.
- Motion: Move the 2026 USJF Spring BoE and BoD to another location and date due to schedule conflict with USA Judo Sr. Nationals in Albuquerque, New Mexico
Special USJF BOD Meeting, August 17, 2025
Updated: August 17, 2025
Special USJF BoD Meeting Agenda Rev 2
USJF BoD Documents
USJF BoD Vote Count: August 17, 2025
USJF Zoom Link August 17, 2025 (9:00 am Hawaiian)
Sunday, 8/17/2025 – Special BOD Zoom
0900 Hawaiian • 1100 Alaskan • 1200 Pacific • 1300 Mountain • 1400 Central ;• 1500 Eastern
https://us06web.zoom.us/j/85683646285?pwd=9EntpOoas1c498ozd7ZtbOrjDPQdYG.1
Meeting ID: 856 8364 6285 • Passcode: 463910
USJF Spring BOD/BOE Meeting, April 25-26, 2025
updated: April 26, 2025
USJF Spring BOD/BOE Meeting Agendas: Completed
USJF Fall BOD/BOE/PC Meeting Zoom Link
April 25 – 6:30 pm to 10:00 pm
April 26 – 8:30 am to 1:00 pm
USE SAME ZOOM LINK FOR PC – BOE – BOD
Topic: USJF BoE and BoD Zoom Link
Time: Apr 25, 2025, Eastern Time (US and Canada)
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USJF Meeting Schedule: Completed
USJF Spring Meeting Final Schedule (pdf)
No Outside Food In Meeting Room
Friday, April 25, 2025
- All Day: Check Committee Meeting Time
- Committee Meetings
- BoE (Zoom available) 7:00 pm to 10:00 pm
Saturday (8:30 am to 1:00 pm ), April 26, 2025
- BoD and BoE will use the same link (Zoom available)
Saturday Night Social, April 26, 2025
USJF Meeting Documents: Completed
USJF BoD and BoE Meeting Announcement: April 25-26, 2025
USJF Meeting Documents
Board of Directors
- USJF Board of Directors April. 26, Agenda
- USJF Scholarship Program Addendum
- USJF BoD Delegate Vote Structure
- USJF February 2 BoD Teleconference Meeting Minutes
- See USJF Motions
Promotion Committee
Board of Examiners
- BoE 2025 Spring Agenda
- Self Defense Committee
- USJF Ne-waza Division Guidelines
- Spring 25 Ad-Hoc Committee Revised Report-Motion D level (Attachment 4)
- BoE Meeting MINUTES 2024-November
- BoE Vote Count
Treasurer
USJF BoD/BoE YDK Delegates Vote Structure: Completed
USJF Treasurer Report: Completed
USJF Life Membership End of Year 24-25 Report: Completed
USJF BoD/BoE Meeting Minutes: Completed
USJF Motions: Completed
UNFINISHED BUSINESS
- Motion: 2nd reading -AMENDED – To raise annual registration fee from $70 to $80 per year, commencing on September 1, 2025.
-
- Rationale: The USJF would raise the annual registration fee for individual members to $80 to a minimum equivalent of similar organizations. In doing so, the $80 would reflect the lower end of annual membership fee of similar sports organizations. Current revenue levels are no longer sufficient to cover rising operational costs, program needs, and inflation. This adjustment is necessary to ensure the organization’s financial stability and prevent deficit spending in fiscal year 2026 and subsequent years. (Rome Acopan Jr., Treasurer)
-
- Motion: 2nd reading – To raise dan promotion fees for Nidan and higher.
- Rationale: The USJF last increased its dan promotion fees in 2013. This nominal increase in promotion fees will be on par with the fees of similar sports organizations. (Rome Acopan Jr., Treasurer)
-
- Nidan – $180
- Sandan – $230
- Yodan – $250
- Godan – $280
- Rokudan – $300
- Shichidan – $350
- Hachidan – $400
- Kudan – $525
- Judan – $550
Motion: 2nd reading – Revoke the standing rule of returning the surplus funds back to the Endowment corpus. And instead go through the Finance Committee.
- To formalize the historic practice of retaining surplus funds in the operating funds. Rationale: To reduce redundancy at the BOD meetings each year, when a surplus is available. Starting immediately, any surplus funds would be retained in the operating funds of the organization. (Rome Acopan Jr., Treasurer)
Motion 2nd reading – To have the monthly registration fee of $9.99 have $2.50 of that fee as a rebate to the Yudanshakai.
NEW BUSINESS
Motion: Approve the Hall of Fame/Lifetime Achievement Committee as a USJF Standing Committee. (Mitchell Palacio, President)
Motion: Discussion on whether it’s essential to understand the current status of USA Judo prior to initiating the USJF Strategic Planning Process. (Mitchell Palacio, President)
Motion: The establishment of the USJF Charter Club Scholarship Program, designed to support and benefit the club membership, will provide financial assistance to athletes within the USJF network. This program aims to help ease the financial burden on members while promoting participation and development in the sport. A dedicated USJF webpage will be created to acknowledge the amount received by each club from the USJF Charter Club Scholarship Program, ensuring transparency and recognition. The program is overseen by the Scholarship Committee. (see USJF Charter Club Scholarship Program Addendum) (Mitchell Palacio, President)
Motion: 1st Reading, Increase individual membership fee from $80 to $90 after January 1, 2026
- Rational: The USJF would raise the annual registration fee for individual members to $90, aligning it with the minimum fee charged by comparable organizations. This adjustment will help fund the USJF Charter Club Scholarship Program which will ease the financial burden on members while promoting participation and development in the sport. (see USJF Charter Club Scholarship Program Addendum) (Mitchell Palacio, President)
Motion: Should a Yudanshakai for a Hall of Fame and/or Lifetime achievement Award decide to have a celebratory dinner and/or action, the proceeds from the from the dinner and/or action will be used to off-set expenses and costs for the awards. Additional monies beyond the expenses should go into the Hall of Fame Account for future awardee expenses. (Neil Simon, Chair – HoF/LAA)
Motion: The Hall of Fame Committee is requesting that the BoD alter last meeting’s vote for moving the Lifetime Achievement Award and the Presidential Recognition Awards from an every-other year schedule to an Annual schedule. The Hall of Fame Award will remain a semi-annual award. (Neil Simon, Chair – HoF/LAA)
Motion: Allocate $30,000 from the reserves to facilitate the marketing and branding of the USJF Summer Nationals. (Mitchell Palacio, President)
USJF New Year BOD Meeting Update, Feb. 2, 2025 – 11:00 am (Pacific)
Updated: 1/30/25
USJF Feb 2, 2025 BOD Meeting Agenda
USJF Feb. 2, 2025 BOD Meeting Zoom Link
Sunday, Feb. 2, 2025
USJF Feb. 2, 2025 Meeting Documents: Post Completed
USJF Feb. 2, 2025 Treasurer Report - Post Completed
USJF Treasurer Report
USJF Fall BOD/BOE Meeting, November 11-12, 2024
Updated: 11/6/2024
USJF Fall BOD/BOE Meeting Agendas -Post Completed
USJF Fall BOD/BOE/PC Meeting Zoom Link - Post Completed
November 12, 2024
9:00 am to 5:00 pm
USE SAME ZOOM LINK FOR PC – BOE – BOD
Topic: USJF BoE Zoom Meeting
https://us02web.zoom.us/j/9940323868?pwd=QkY4aUFMQ2ZSNnhVTWo2WVA0Q3RSQT09&omn=84587633505
Meeting ID: 994 032 3868
Passcode: 217722
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USJF Meeting Schedule: Post Completed
USJF Meeting Schedule (pdf)
Golden Nugget Property Map (pdf)
Monday, Nov: 11, 2024
Tuesday, Nov: 12, 2024
USJF Meeting Documents: Post Completed
USJF BoD and BoE Meeting Announcement: November 11-12, 2024
USJF Meeting Documents
Board of Directors
- USJF Board of Directors Nov. 12, Agenda Rev. 2
- USJF BoD Delegate Vote Structure
- USJF By-Laws 2nd Reading: Redline shows changes, newest additions marked “2024-04-06”
- Resolution: BOD Action to initiate Corporate Strategic Planning – (Hanashiro 50th State)
- See USJF Motions
Promotion Committee
Board of Examiners
- BoE 2024 Fall Agenda
- BoE MINUTES 2024-April -BoE-Meeting
- Fall 24 Ad-Hoc Committee Report-Motion D level
- BoE Vote Count
- Can be convey as a By-law 2016- 2021 Attachment #2.pdf
Treasurer
USJF BoD/BoE YDK Delegates Vote Structure - Post Completed
USJF Treasurer Report - Post Completed
USJF Treasurer Report
USJF Life Membership End of Year 23-24 Report: Post Completed
USJF BoD/BoE Meeting Minutes - Post Completed
Meeting Minutes
USJF Motions: Post Completed
1. Motion: USJF Development Certification Standardized Fee Structure
-
- Rationale: To standardize the certification fees structure for all current and future USJF development certifications. The fee structure would be as follows:
- Initial certification = $100
- Recertification = $75
- For instance, the fee for an initial certification in Nage-no-kata, awarded at C-Level would be $100. The next certification to B-Level would be $75, as this would be considered a recertification.
- Each committee has the authority and discretion to award certifications at the level deemed appropriate to the applicant. The length of time each certification is valid, or the expiration date, shall be determined by each committee.
- Current certification programs offered by USJF: Coach, Teacher, Referee, Kata, Self Defense. (Rome Acopan Jr., Treasurer)
- Rationale: To standardize the certification fees structure for all current and future USJF development certifications. The fee structure would be as follows:
2. Motion: The US Judo Hall of Fame Committee (HoFC) proposes to expand its membership by adding the Promotional Committee Chair as a member for a two-year term, aligned with their election or re-election as PCC. This motion will take effect immediately upon approval by the committee and subsequent acceptance of the committee’s report by the Board of Directors.
-
- Rationale: Moving the Hall of Fame, Lifetime Achievement Awards, and Presidential Recognition Awards to an Every-Other-Year Schedule:
- Due to the limited number of nominations from Yudanshakai Presidents and other nominators, the US Judo Hall of Fame Committee (HoFC) recommends transitioning the nomination process for the Hall of Fame to an every-other-year schedule, with nominations resuming in 2026. (Neil Simon: HoF Chairperson)
- Rationale: Moving the Hall of Fame, Lifetime Achievement Awards, and Presidential Recognition Awards to an Every-Other-Year Schedule:
3. Motion: The US Judo Hall of Fame Committee (HoFC) moves to award the Hall of Fame every other year, starting in 2026. As part of this change, the HoFC will skip the 2025 awards cycle. The USJF Lifetime Achievement and Presidents Recognition Award will be presented every year. (submitted by Neil Simon: HoF Chairperson)
4. Motion: 1st reading -To raise annual registration fee from $70 to $80 per year, commencing on September 1, 2025.
-
-
- Rationale: The USJF would raise the annual registration fee for individual members to $80 to a minimum equivalent of similar organizations. In doing so, the $80 would reflect the lower end of annual membership fee of similar sports organizations. (Rome Acopan Jr., Treasurer)
-
5. Motion: 1st reading – To raise dan promotion fees for Nidan and higher.
-
- Rationale: The USJF last increased its dan promotion fees in 2013. This nominal increase in promotion fees will be on par with the fees of similar sports organizations. (Rome Acopan Jr., Treasurer)
6. Motion: To formalize the historic practice of retaining surplus funds in the operating funds.
-
-
- Rationale: To reduce redundancy at the BOD meetings each year, when a surplus is available. Starting immediately, any surplus funds would be retained in the operating funds of the organization. (Rome Acopan Jr., Treasurer)
-
7. Motion – To allow USJF communications to be sent directly to members for the purpose of information sharing and marketing. Members will have the ability to opt-out. (Chase Morinaka, 2nd Vice President)
8. Motion – To Allow USJF communications to be sent directly to yudansha to allow for the purposes of information sharing and marketing. Yudansha will have ability to opt-out. (Chase Morinaka, 2nd Vice President)
9. Motion – To Allow USJF communications to be sent directly to head instructors, head senseis, clubs, club contacts. They will have the ability to opt-out. (Chase Morinaka, 2nd Vice President).
10. Motion – Creation of Scholarship and Grants Committee as a standing committee
- Rationale: The standing committee is crucial in influencing the organization’s strategic direction, steering its interests, programs, projects, and overall mission. It is tasked with reviewing key issues and recommending effective solutions. (Palacio)
Resolution: Strategic Plan (Hanashiro, 50th State) pdf.
Background
In the past, after an administrative change (e.g. completion of a president’s term limit with a newly elected president), the USJF conducted numerous strategic planning sessions at its expense and resulted in impressive and meaningful objectives and plans. Unfortunately, such plans were largely not implemented due to lack of qualified volunteers to implement such plans and objectives not achieved.
Currently, the USJF and its judo is at a life time crossroad, at which the destiny of the organization could be determined by what is or what is not accomplished by the present board of directors, in essence, what do we leave behind for future generations of USJF judo practitioners?
A corporate strategic plan will determine what lie or does not lie ahead for the corporation. The board of directors must adopt a corporate action plan which will trigger the creation, implementation, and management of a corporate strategic plan and determine the corporation’s destiny.
Action
This action plan shall be referred to as the United States Judo Federation Strategic Action Plan (“Action”). The Action is adopted to ensure that a corporate strategic plan is formed and implemented in its entirety.
Plan Formation
The President will establish a task force to develop and design a reasonable and achievable corporate strategic plan for the board of directors to approve and adopt at the board of directors’ 2025 spring meeting.
Task Force
Organization
Chairman
The President will be the chairman of the task force and will be responsible to ensure that the task force develops and designs a reasonable and achievable strategic plan in a timely manner.
Membership
Task force may consist of eligible number of yudanshakai voting delegates applicable for the 2024 fall meeting. Task force members are responsible to deliver a viable strategic plan to the Board of Directors for consideration at its 2025 Spring meeting.
Strategist
Chairman at its option may engage a professional corporate strategist to facilitate the planning meeting, prepare a strategic plan, and present it to the Board Directors for its consideration at the 2025 Spring meeting. Otherwise, chairman will be responsible.
Expenses
Corporate treasurer will determine task force expense reimbursement process.
Chairman
Chairman’s meeting expenses will be reimbursed through the corporation’s Reserve Funds and limited to $1,000. Reimbursable meeting expenses will also be limited to travel expense to and from the meeting place and hotel accommodation during the meeting.
Members
One yudanshakai member’s meeting expenses will be reimbursed through the corporation’s Reserve Funds and limited to $1,000 per each eligible task force member. Reimbursable meeting expenses will also be limited to travel expense to and from the meeting place and hotel accommodation during the meeting.
Strategist
Professional corporate strategist’s meeting expenses will be reimbursed through the corporation’s Reserve Funds and limited to $1,000. Reimbursable meeting expenses will also be limited to travel expense to and from the meeting place and hotel accommodation during the meeting. Additionally, strategist may be compensated not more than a $500. Compensation will be funded from the President’s 2024 – 2025 budget
Meeting
Incidental meeting expense will be funded from the Development committee’s 2024 – 2025 budget and limited to not more than $1,000.
Meeting
The initial task force meeting will be face-to-face or and at a place to be determined by the chairman that will be economically reasonable to participate.
Meeting Schedule
A single face-to-face meeting will be held after the adoption of the Action at the 2024 Fall Board of Director meeting and scheduled to provide adequate time to prepare a final proposed strategic plan for the board of directors’ consideration, approval, and adoption at its 2025 Spring meeting.
Contents of Strategic Plan
At a minimum, the Strategic Plan will consist of the following.
- Objectives – what should the USJF look like in the year 2035?
- Steps – what actions must the USJF take to look like what it wants to look like in 2035?
- Financial – where will funding come from to implement actions to look like what the USJF wants to look like in 2035?
- Mapping – when and what actions should be implemented to look like what the USJF wants to look like in 2035?
- Monitoring – how will the USJF know whether actions are implemented successfully to look like what the USJF wants to look like in 2035?
- Progress – how will the USJF know about the success of actions taken to look like what the USJF wants to look like in 2035?
- Course – how will the USJF manage the direction of actions to be taken to look like what the USJF wants to look like in 2035?
USJF Special Meeting BOD PC Election - Documents
USJF Promotion Committee Documents
USJF Special Meeting BOD Budget, August 4, 2024
Updated: 7/29/2024
USJF Special BOD Budget Meeting
Zoom Link: USJF Special BOD Budget, August 4, 2024
August 4, 2024, 9:00 am (Hawaiian)
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USJF Treasurer Report-
USJF Treasurer Report
USJF Spring BOD/BOE Meeting, April 6, 2024
Updated: 4/2/2024
USJF Spring BOD/BOE Meeting, Updated
USJF Spring BOD/BOE/PC Meeting Zoom Link
USE SAME ZOOM LINK FOR PC – BOE – BOD
Topic: USJF BoE Zoom Meeting
Time: Apr 6, 2024 08:30 AM Eastern Time (US and Canada)
USJF BoD Zoom Meeting
Time: Apr 6, 2024 13:00 PM Eastern Time (US and Canada)
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USJF Meeting Schedule, Updated
USJF Meeting Schedule
- Friday Morning Breakfast
- 7:00 am to 8:00 am
- Friday Lunch – Shufu Host
- 13:15 to 14:30
- USJF DC Schedule HRD Map
- Diane Jackson Kata Clinic
- USJF Friday Meeting Schedule Updated 3v.
- Hyatt Regency Dulles Floor Plan
USJF Meeting Documents, Updated
USJF Meeting Documents
- USJF Thursday Meeting Schedule
- USJF Friday Meeting Schedule Updated 3v.
- Hotel Banquet Inf
- Diane Jackson Clinic, Friday
Promotion Committee
Board of Examiners
- BoE 2024 Spring Agenda 4v
- BOE MINUTES 2023-October-BOE-Meeting final R Attachment #1.pdf
- Can be convey as a By-law 2016- 2021 Attachment #2.pdf
- Spring 24 Suggested Change D level-Veterian-Kata Attachment #3.pdf
- 2024 Self Defense Presentation
- 2024 Spring BoE PROPOSAL FOR LIMITED PRESIDENTIAL PROMOTION AUTHORITY Attachment #5.pdf
- USJF BoE Delegate Vote Structure
Board of Directors
- USJF Board of Directors Agenda 2v
- USJF BoD Delegate Vote Structure
- USJF By-Laws
- Standardize USJF Age Group and Weight Divisions for Smoothcomp
- Life Membership Mid Year Report 2024
- See USJF Motions
Treasurer
USJF BoD/BoE YDK Delegates Vote Structure
USJF Treasurer Report- Updated
USJF Treasurer Report
USJF Life Membership Mid-Year Report- Updated
USJF BoD/BoE Meeting Minutes, Updated
Meeting Minutes
USJF Motions: Updated
- Motion: Reaffirmation of NO Double Knee Drop Seoi-nage in USJF sanction tournaments for 12 yrs. old and younger.
- Rationale: USJF Medical Committee agrees with continuing this policy.
- Motion: Standardize USJF Age Group and Weight Divisions
- Rationale: Standardizing Smoothcomp USJF Age Group and Weight Divisions will facilitate the processing of tournament sanctions.
- Motion: Required Background checks for all club sensei’s renewing their USJF Membership
- Rationale: Overall, mandatory background checks for club sensei’s help create a safer and more accountable environment within the USJF community, promoting trust and confidence among its members.
- 1st Reading Motion: USJF By-Law Revision
- First Reading: USJF By-Law revision, “Red” edits are to be deleted, “Blue” edits are revisions.
- 1st reading – Motion: The United States Judo Federation (USJF) will introduce a recurring monthly membership priced at $9.99, effective from the start of the fiscal year 2025, which begins on September 1, 2024. Furthermore, all short-term memberships will be discontinued.
- Motion: Increase regular membership from $70 to $80. The addition $10 will contribute to USJF Scholarship Grant for Education program benefiting both the competitor and non-competitor.
- The USJF Scholarship Grant for Education objective is to cultivate a strong collaboration between the USJF Charter Club Sensei and their students.
- The USJF through their Charter Club sensei will grant scholarship(s) to their competitor and/or non competitor members who have demonstrated a strong sense of responsibility in shaping their own path to future success. The sensei acknowledges that the foundation for planning their student’s educational future can be laid early on during their judo studies.
- Rationale: Program to increase membership in the USJF by providing another reason to belong to the USJF.
- Motion: Election of All Endowment Trustees to be in alignment with ET By-Laws term of office
- 2 members to 4-year term (only for this election)
- 3 members to 2-year term
- Rationale: In this scenario, electing two individuals for a four-year term (in only this election cycle) and three individuals for a two-year term is done to ensure continuity and stability within the committee. By staggering the terms, the committee can maintain a balance of experienced members while also allowing for some turnover and the infusion of new ideas and perspectives.
2022 USJF Election Guide
USJF BOD Meeting, Feburary 2024
Cancelled
BoD Meeting Agenda Feburary 2024
USJF BoD Motions:
USJF BoD/BoE Vote Count:
USJF BoD Meeting Minutes:
Meeting Minutes
- October 27, 2023
USJF BOD Meeting, October 27, 2023
Updated: 10/26/23 – *
BoD Meeting Agenda October 27, 2023 - *
BoE Meeting Agenda October 27, 2023 - *
USJF BoD Motions: October 27, 2023 - *
1. Motion: National Point Roster Scholarship/Grant Program
- Rational: The USJF will award annual college (higher education) scholarships to the top three athletes (male and female) in Championship Categories; Bantam(s) 4-5-6, Intermediate, Juvenile, IJF Jr., USJF Youth Referees and Jr. Kata (up to age 17 yrs. old).
- Funding: The earnings generated from the USJF National Championships in both Fall and Spring are directed to fund the USJF Point Roster Scholarship Program.
USJF National Point Roster Scholarship/Grant Program
2. Motion: By-Law revision – Art. II, Sect 4, #4, Probationary Period to 6 months.
- Every applicant admitted to YDK membership shall be on probation for a period of 6 months. The probationary period may be extended by the Board of Directors for additional one year period.
- Rationale: New YDK are given a greater opportunity to participate in governance.
By-Law Article II: Membership Section
Type A. YDK
3. Motion: Creation of Promotion Committee (PC) at Large Club/Association
- The PC at Large Club Association could be a State association, group of clubs or one club wanting to belong to the USJF but not sure which YDK to join.
- One PC member and One BoE member would be assigned to the association to assist in their growth and development.
- The PC at Large Club Association is a Non-voting member in the USJF.
- This association is composed of nonspecific geographical territory or association. The association is based on the common grounds as the club and judoka believe will promote the best interest of the judo within the USJF. The express purpose of this provision to enhance and otherwise promote membership in the USJF and affiliation of clubs.
- Each association shall operate under its own written constitution, By-laws or written Articles of Association.
- After Further, after nurturing the association, they would seek voting rights as a new YDK.
- What rights do they have: The PC at Large Club/Association will have the;
- Opportunity for Dan promotion ranks, Shodan and higher
- Rights of promotion through the PC and BoE representative
- Eligible for scholarships and grants
- Eligible for Certifications
Art. II. Sect I
Other 1. Club Membership
- A: A club member is a group of judoka having 10 or more currently registered members, which includes a head instructor with rank recognized by the USJF of shodan or higher.
- B: the club which operates under written constitution or by-laws if incorporated, or written articles of association if unincorporated, and be registered with the USJF for the current fiscal year.
Rationale: Program to increase USJF clubs and membership.
4. 1st Reading of $50 fee for Dead File resurection.
USJF BoD Documents Excess Medical
USJF Promotion Committee Agenda: - *
USJF BoD/BoE Vote Count: - *
USJF BoD Committee Reports - *
Committee Reports – October 2023
USJF BoD Meeting Minutes: - *
Meeting Minutes
Special USJF BOD Meeting, September 10, 2023
Updated: September 5, 2023
Special USJF BoD Meeting Agenda Rev 2
USJF BoD Motions: September 10, 2023, Updated Sept. 5, 2023
- Rational: With a generous donation of $108,000 and the utilization of $107,000 in cash assets, the acquisition of a building bestows upon our nonprofit organization an enhanced ability to shape its financial future and safeguard an appreciating asset for the long term..
B. Motion: Release $110,000 from cash assets for specific purpose of puchasing the National Office.
C. Motion: To amend Trust Agreement as following:
- THIRD: Sub-Section 6. (b) Trustee Powers. Notwithstanding anything to the contrary herein or in the Endowment Trust Bylaws (“Bylaws”), Trust shall not engage in making loans from corpus including lending funds to Donor.
- Rational: To allow Endowment Fund to purchase real estate.
D. Motion: Approve the Lease agreement
USJF BoD Vote Count: September 10,2023
USJF BoD Meeting Minutes: August 6,2023
TBD
USJF Zoom Link September 10, 2023 (9:00 am Hawaiian)
Sunday, 9/10/23 – Special BOD Zoom
Time: Sep 10, 2023 12:00 PM Pacific Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 994 032 3868
Passcode: 217722
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Special USJF BOD Budget Meeting, August 6, 2023
Updated: August 5, 2023
Special USJF BoD Budget Meeting Agenda Rev. 2
USJF BoD Budget Fiscal Year: 2023-2024
USJF BoD Vote Count: August 6, 2023
USJF BoD Meeting Minutes: April 15, 2023
USJF BoD Motions: Updated August 5, 2023 (Correction)
B. Motion: Extend Special $35 USJF membership for USA Judo members to 8/31/23
C. Motion: Reduce the YDK rebate of $17.50 to $10.00 with $7.50 going to operation cost effective for fiscal year 2023-2024 to be retroactive of all 2024 membership. (First Reading)
– Rational: Increase revenue for Fiscal year 2023 – 2024
(Correction)
D. Motion: Approve USJF Budget Fiscal Year: 2023-2024
USJF Spring BOD/BOE Meeting, April 14-15, 2023
Updated: April 14, 2023
Spring BoD Meeting Agenda: Rev2
USJF Meeting Schedule and BSU Map: 4/13/23
Remember to Bring your White Gi – Red/White Obi for Workout and Pictures
USJF BoD Motions: Updated April 8, 2023
B. Motion: A $50.00 fee for promotions that have gone to the dead file and they want to submit again. There should be a fee, even for life members that cannot get their certifications and/or their Form 20s corrected. First Reading (Submitted by Tom Sheehan and Terri Waibel)
C. Motion: Establish USJF Championship events, which will encompass youth, senior, veterans and kata divisions, and maintain points for the participating individuals. (Submitted by President Palacio)
Rational: In being consistent with an American Sport Culture. The establishment of National recognition for competitive accomplishments. (Submitted by President Palacio),
D. Motion: USJF Endowment Trust Amend 2nd.
5-14-2023-USJF-Endowment-Trust-Amend.-2nd
E. Motion: By-Law, Section IV, Section 9. Meeting A. Annual Meeting, 4. Special Meeting Revision
USJF BoE Motions: 04/08/2023
PROMOTION COMMITTEE CONTRIBUTIONS TASK FORCE
1. Motion: The National office will send out just one response form with a letter. The response form and the letter would let the Yudanshakai promotion chairperson and the candidate know what the requirements the individual needs. We would also put the date when the six months would be up. It would be the responsibility of the Yudanshakai promotion chair and the individual to get everything in on time. We have been sending out several response forms and a 30 day deadline letter. (Submitted by Tom Sheehan and Terri Waibel)
2. Motion: Have only one response form sent out for promotions within the Yudanshakai’s authority and candidate. We will send out the response form and a letter stating the 6 month date deadline for all corrections to be finished. (Submitted by Tom Sheehan and Terri Waibel)
USJF YDK BoD Vote Count
USJF YDK BoE Vote Count
USJF Treasurer Report: 04/05/2023
USJF Life Membership Mid-Year Report
USJF BoD Meeting Minutes: March 26, 2023
Special USJF BOD Meeting, March 26, 2023, 9:00 am (Hawaiian Time)
Updated: March 24, 2023
On March 14, 2023, USA Judo unilaterally terminated both the American Judo Alliance Agreement (AJAA) and the nearly 30 year-old Open Tournament Agreement (OTA). Since the termination, the Executive Committee and our AJAA Negotiation Team has been working to find solutions that best serve our members and judo.
Consequently, the Executive Committee is convening a Special Board of Directors Zoom Teleconference Meeting for Sunday, March 26, 2023, at 0900 Hawaiian Time. Due to the urgency of situation, the Executive Committee has approved the waiving of the normal meeting notice requirements for this teleconference.
Special USJF BoD Meeting Agenda Rev.3
USJF BoD Supporting Documents: Updated March 21, 2023
USJF BoD Motions: Ratify
- This membership is $35, discounted from the regular price of $70. Renewals on this membership will be at the normal rate. This is a regular 1-year membership. This discount is available until July 31, 2023. This discount is only available to CURRENT, ACTIVE members of USA Judo. Discount is not available for members with primary USJF membership. If you have Primary membership in USA Judo and secondary membership in USJF, you can use this discount. You will be required to provide your USA Judo Membership ID Number and expiration date.
2. Motion: Upon current USJF membership, USJF will recognize USA Judo Referee Certifications.
- Local
- Regional
- National
3. Motion: Continue with current policy on Dan Ranks
- Dan Ranks
- We accept and recognize dan rank from any recognized (by IJF) foreign national federation of judo
- We recognize dan rank issued by USJA and USA Judo
- NO automatic issuing of USJF dan rank for dan rank from any other judo organization (USJA, USA Judo, etc)
4. Motion: Upon current USJF membership, Kata Teacher & Judge Certification
- We accept and recognize kata judge certification from IJF, PJC, & USA Judo
- NO automatic issuing of USJF Kata Judge Certification for certification from any other judo organization (USJA, USA Judo, etc)
5. Motion: Upon current USJF membership, USJF will recognize current USA Judo Coach Certification for one year.
- USJF will issue USJF National Coach (ID Badge) status to USA Judo Coaches
- USA Judo coaches must submit proof of current Coach Certification
- Must complete actual USJF Coach Certification by 4/1/24
USJF BoD Meeting Minutes: February 5, 2023
USJF BoD February 5, 2023
Teleconference – Zoom, Updated: February 5, 2023
USJF BoD Meeting February 5, 2023 Agenda Rev 4
USJF Delegate Roster
USJF Membership YTD
USJF Treasurer Report: Updated Feb 5
USJF BoD February 5, 2023 Vote Count
USJF BoD February 5, 2023 Meeting: Motions - Rev. 4
B. Motion: To approve and ratify the actions of the Standards Committee and rescind all of Mr. Lanham’s USJF dan ranks.
-
- Rational: Mr. Rex Everett Lanham, III has been permanently expelled by the U.S. Center for SafeSport, USA Judo, USJA, and USJF in 2022.
- The USJF Standards Committee (SC) has voted to rescind all of Mr. Lanham’s USJF dan ranks and recommends that the USJF Board of Directors (BOD) accept and approve the actions of the SC.
- This includes the following USJF ranks previously awarded to Mr. Lanham:
Shodan, 1-8414
Nidan, 2-4639
Sandan, 3-2668 - For your review and for your understanding of the nature of Mr. Lanham’s crimes, we provide you with the following documents:
1. LANHAM – Change of Plea.pdf
2. LANHAM – Plea Agreement.pdf
- This includes the following USJF ranks previously awarded to Mr. Lanham:
USJF BoD February 5, 2023 Meeting: Motions - Supporting Docs
USJF Bod October 7, 2022 Meeting Minutes - Updated
USJF Fall Meeting: October 7-8, 2022
In-person at City College of San Francisco
Updated: October 6, 2022
USJF Fall BoD Meeting October 8, 2002 Agenda Rev 2.
USJF Membership Total 2017 - 2022
USJF Treasurer Report:
USJF BoD October 8, 2022 Vote Count
USJF BoD October 8, 2022 Meeting: Motions
- Addition to Treasurer Report: Motion: $10,000 from the fiscal year 2021-2022 allocated for the USJF Club Banner be added to fiscal year 2022-2023 Budget from the Fiscal year 2021-2022 surplus.- Rational: Due to issues with logistics we were not able to complete the project on time. (Submitted by President Palacio)
- Motion: Creation of a USJF Mascot to be initially use for Koka Kids Development Program. National Contest with first place prize of $500.00 (Submitted by President Palacio)
- Motion: Establish 4 geographical USJF National Championship corresponding to the 4 seasons. Fall, Winter, Spring, Summer. Each USJF National Championships will encompass youth, senior, veterans and kata divisions. (Submitted by President Palacio)
- Motion: Change name of the USJF Jr. Nationals to USJF Summer National Championship. (Submitted by President Palacio)
- Motion: Establish a USJF points roster for youth, seniors, veterans and kata
- Rational: In being consistent with an American Sport Culture. The establishment of National recognition for competitive accomplishments. (Submitted by President Palacio)
- Motion: Discuss – USA Judo Letter from Mark Hill. (Submitted by President Palacio)
New: USJF Jr. Rank Requirements
Presidents Ad Hoc Committee: Janet Johnson (Chair), Kevin Tamai, Jennifer Badertscher, Ryan Shimokawa
USA Judo Letter: President Mark Hill
USJF October 7: Committee Reports
- Hall of Fame: Neil Simon
- Self Defense: Neil Simon
- Coach Certification: Dr. Larry Tsutsui
- National Teachers Institute: Mitchell Palacio
USJF Bod August 7, 2022 Meeting Minutes - Updated
USJF Special Meeting August 7, 2022
Announcement Special BoD Budget Meeting August 7, 2022
Special BoD Budget Meeting Agenda, August 7, 2022
BoD Meeting Minutes, May 15, 2022
USJF Treasurer Report: Trial Budget 2022-2023 - Updated: Aug 3
Special Board of Directors Meeting Vote Count Final
USJF Special BOD Meeting Minutes, March 26, 2022.
updated: May 5 , 2022