Fall Meeting Schedule



TO: USJF Board of Directors Delegates
USJF Committee Chairpersons
Yudanshakai Presidents & Rank Registration Chairpersons
USJF Executive Committee
FROM: Robert Fukuda, Executive Director
RE: USJF Fall Committee and Board of Examiner Meetings
DATE: September 9, 2003

The USJF Fall Committee and Board of Examiners Meeting will be held starting on Wednesday, October 8, 2003, at the
Riviera Hotel & Casino in Las Vegas, Nevada. There will also be a Strategic Planning Training Session on Thursday,
October 9, 2003. The following is the current tentative schedule:

Dates:       Wednesday, October 8, 2003, & Thursday, October 9, 2003

Location:    Riviera Hotel & Casino • 2901 Las Vegas Boulevard South • Las Vegas, NV 89109
          Reservations: (800) 634-6753 • Phone: (702) 794-9562 • sngl/dbl – $99 + tax/night

Our meeting space is being provided by the U.S. Open Organizing Committee free of
charge, but it is contingent on them meeting their minimum number of room nights for
the entire event. Thus, we would appreciate it if you would support the Tournament
Committee and USJF by staying at the HQ hotel and making your reservations as part
of the judo block. Reservation deadline is Friday, September 12, 2003.

Tentative Schedule:

Wednesday, October 8

Time Room 1 Room 2 Room 3
1:00 PM – 2:00 PM CDCS Finance  
2:00 PM – 3:00 PM CDCS Finance  
3:00 PM – 4:00 PM Promotion Finance  
4:00 PM – 5:00 PM Promotion Finance  
5:00 PM – 6:00 PM RDCS Executive  
6:00 PM – 7:00 PM Women’s Executive  
7:00 PM – 8:00 PM Development Open Board of Examiners
8:00 PM – 9:00 PM Development Open Board of Examiners
9:00 PM – 10:00 PM Open Open  
10:00 PM – 11:00 PM Open Open  
11:00 PM – 12:00 AM Open Open  

Thursday, October 9

Time Room 4    
9:00 AM – 12:00 PM Strategic Planning    
• Strategic Planning: A new round of strategic planning training is beginning on Thursday, October 9, 2003.
This will be an introductory session. If you?ve already attended the previous series and
would like a refresher or more practice, please feel free to participate. This training is
open to all: YDK Officers, YDK Committee Chairpersons, YDK Committee Members,
YDK BOD Members, USJF Officers, USJF Committee Chairpersons, USJF Committee
Members, USJF BOD Delegates & Alternates, and USJF BOE Delegates & Alternates.
Please contact the National Office if you are planning to attend so that we can have a
preliminary head count.
• Committee Chairpersons: If you would like to have meeting space reserved for your committee, please notify us
in writing at the National Office by Friday, August 22, 2003, to reserve your meeting
space. If you do not contact us, we will not schedule a meeting time for your
Meeting space will be blocked off on a first-come/first-served basis.

Please submit your written, Fiscal 2003 Year-End Committee Reports by Friday,
August 22, 2003
. Reports should be submitted electronically via email, CD-ROM, or
floppy disk in either of the following formats: Microsoft Word, Adobe Acrobat, or plain
text. We prefer Microsoft Word. Please be sure to format your reports and do your own
proofing. Your reports should include what your committees goals and achievements
were in Fiscal 2003, and what lies ahead for Fiscal 2004.

• YDK Presidents: Please submit your list of delegates by Friday, September 5, 2003. This will help to
avoid any confusion on who should be representing your Yudanshakai.
• Important Deadlines:  

Agenda, August 22 All agenda items for the Board of Examiners and Board of Directors meetings must be
submitted by in writing, to the National Office by Friday, August 22, 2003.
Promotion, August 22 Promotion applications for review and consideration by the Promotion Committee must
be submitted with all fees and received by the National Office by Friday, August 22,
2003. Incomplete applications or applications received after this date will be
considered at the Spring 2004 Promotion Committee meeting.
Delegates, Sept 5 Listing of Yudanshakai Delegates for meetings due on Friday, September 5, 2003.
Membership, Sept 8 The registration deadline for the purposes of vote count determination is Monday,
Membership, Sept 8 Registrations must be submitted with all fees and received by the
National Office with all fees by this date. (article IV, section 2.B)

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