RFP Memo for 2003-2004 Funding



TO: All Yudanshakai Presidents
FROM: David Matsumoto, Development Committee Chair
CC: Noboru Saito, President
Robert Fukuda, Executive Director
Development Committee
RE: Request for Proposals for Fiscal Year 2003 – 2004
DATE: January 5, 2003

Hello. I hope you are all well.

The Development Committee invites Yudanshakais to submit requests for programs for Fiscal Year (FY) 2003- 2004.

The overall goals of your programs for which you apply for USJF funding must achieve one or both of two goals:

  1. Improve the technical proficiency of your members
  2. Increase membership in your Yudanshakai

The requests should be the result of strategic planning by your Yudanshakai to achieve one or both of these goals.

The proposals should include the following:

  1. A cover letter
  2. A main proposal, which will include the following:

    1. A review of the current FY’s activities funded by the USJF, if any, and the impact it has had on
      membership increases in the USJF or improving technical proficiency on an objective, measurable basis.
    2. An overview and rationale for your funding requests and amounts
    3. A statement that confirms that the request was officially approved by the voting members of your
    4. A detailed description of each activity proposed, including the following:

      1. A description of the activity
      2. A rationale as to how it relates to the USJF Development Committee’s goals of increasing
        membership or increasing the technical proficiency of its members
      3. Budget requested for the activity
      4. Identification of project manager in your committee who will be the USJF’s Development
        Committee’s liaison to the project
    5. A budget summary that lists the total budget required for each activity, and a listing of
      cost-sharing by individuals, fees to be charged and projected income, dojos, yudanshakais,
      and the proposed USJF’s share of the total necessary for the activity. The USJF Development
      Committee will give priority to activities that demonstrate effective cost-sharing by all
      parties involved.

Please submit these to my office in writing by 1 March 2003, as per the board approved procedures. I will compile
them for deliberation at the Development Committee meeting in April. I will receive proposals only in writing
(electronic mail attachment preferred; Microsoft Word compatible). No proposals will be accepted after deadline.
And I will return all proposals not meeting the format requirements above without review.

The Development Committee will be making a recommendation to the Finance Committee and Board of Directors of
the USJF for its April Board meeting. Final approval of the FY 2003-2004 budget will occur at the July meeting.

Also, you will be required to have a representative present at the Development Committee meeting who is prepared
to speak on behalf of your yudanshakai’s request. Failure to have a representative there may jeopardize your

If you have any questions or comments, please do not hesitate to let me know. Thanks a lot.